1 Write a letter to Delhi Sports, Daryaganj, New Delhi, placing an order for sports articles like footballs, cricket balls, Tennis balls and cricket bats to be supplied to your school. Sign as Ravi/Raveena, Sports Secretary.
Answer:
Happy Time Public School
Bhajan pura
New Delhi 1100XX
19 January 20XX
The Manager
Delhi Sports, Darya Ganj
New Delhi 1100XX
Dear Sir
Subject: Placement of sports goods
This has reference to the quotation dated 19 December 20XX. Kindly send the following items at the above address.
| Name of the Items | No. of Items | Remarks |
| Football | 10 | Sparton |
| Cricket balls | 10 | Leather |
| Tennis balls | 20 | Vicky (brand) |
| Cricket bats | 10 | SS |
All the items should be in good condition, well bound and packed properly and delivered within a week. The payment will be made by cash once the items reach us. Any damage during transportation would be your responsibility. Though in the past, you have never given us any opportunity to complain and – the goods have always reached us well on time, and in excellent condition as per our specifications, we do expect the same delivery this time as well.
Yours faithfully
Raveena
(Secretary)
As head of the music department of your school, write a letter to Hyderabad Music House, placing an order for some music instruments like Sitar, Harmonium, Tabla, Tanpura and Guitar. You are Anvita/Anil of DIPS School, Rohini, New Delhi.
Answer:
DIPS School
Rohini New
Delhi 1100XX
20 January 20XX
The proprietor
Hyderabad Music House
New Delhi 1100XX
Dear Sir
Subject: Placement of order for musical instruments
This is to inform you that our school management has decided to place an order with your company for the supply of music instruments; the list is given below. The price quotation submitted by your agents has been approved and the institutional discount of 10 per cent offered by you has been accepted. Kindly make it convenient to send the delivery within 15 days. I am sure proper packing of the instruments will be taken care of and the responsibility of any damage caused during transportation, shall rest with you. I hope future repairs and maintenance of the pieces will be provided by you promptly and satisfactorily. The payment will be made through a crossed cheque to your agent just after the delivery.
| List of Items | No; of pieces |
| Sitar | 5 |
| Harmonium | 10 |
| Tabla | 4 |
| Tanpura | 6 |
| Guitar | 2 |
Yours faithfully
Anvita
Head of Dept (Music)
Question 4.
You are Neha Singh, computer incharge of DIPS. Your school wishes to buy 20 computers and computer accessories from Apple Inc., Nehru Place, New Delhi, Draft a letter placing order giving all the specifications of the product and its quality.
Answer:
DIPS
Rohini
New Delhi 1100XX
20 January 20XX
The proprietor
Apple Inc.
126, Nehru Place
New Delhi 1100XX
Dear Sir
Subject: Placement of order for computers and their accessories
This is to inform you that our school management has decided to place an order with your company for the supply of computers and computer accessories. The list of items is given below. All the products should be genuine. The price quotation submitted by your agents has been approved and . the institutional discount of 10% offered by you has been accepted.
Kindly make it convenient to send the delivery within 15 days of the issue of this letter. I am sure proper packing of the computers will be taken care of and any responsibility for the damage caused during transportation shall rest with you. I hope future repairs and maintenance of the items will also be provided by you promptly and satisfactorily. The payment will be made through a crossed cheque to your agent within a month of delivery.
| List of Items | Apple Computer 16 | Apple Headphones | Apple laptop | I-pad |
| No. of Items | 25 | 15 | 20 | 18 |
Yours faithfully
Neha Singh
(Head of Computer Department)
Question 5.
You are Rakesh/Sonia of Cambridge Senior Secondary School, Noida. Write a letter to the Sales Manager, Orient Blackson, Noida, placing an order for some books for your school library.
Answer:
Cambridge Senior Secondary School
Noida
18 September 20XX
The Sales Manager
Orient Blackson
Noida
Dear Sir
Subject: Supply of books for the School Library
Please refer to your quotations and booklist dated 2 September 20XX. I am pleased to place an order for the following books for the current session.
| Name | Class | Quantity |
| 1. First Flight (English) | 10 | 30 |
| 2. Footprints Without Feet | 10 | 30 |
| 3. The Story of My Life by Helen Keller | 10 | 25 |
| 4. Diary of a Young Girl by Anne Frank | 10 | 25 |
You are requested to send the above books as per the terms and conditions at the earliest. I do hope and expect the books will reach us in good condition, well–bound and packed properly, and the discounts offered in the past shall be applicable this year too.
Thanking you
Yours faithfully
Rakesh
Question 6.
You are Ganesh/Raja, The Sports Secretary of your school. Write a letter to the Manager M/s Khanna & Sons, New Delhi, a leading firm in sports goods. Request the company to supply trade catalogues at the earliest.
Answer:
Don Bosco School
Kanpur
10 July 20XX
The Manager
M/s Khanna & Sons
C–55, Greater Kailash
New Delhi
Dear Sir
Subject: Trade Catalogue for Sports Goods.
We intend to buy sports material in bulk quantity for the Annual sports Day of our school, which is going to be held early next month. The date of the foundation day also coincides with our Annual Sports Day.